Right to work and DBS IDs

As a responsible employer, YHA carries out a series of pre-employment checks to make informed decisions about the suitability of candidates.

We require all candidates to submit ID for both proof of right to work in the UK and ID for a DBS (Disclosure and Barring Service) check for our safer recruitment practices. We ask you to present this if you are selected to come to an interview or if you are invited along to one of our recruitment events.

If you do not provide this proof of ID at the interview or at the recruitment event, then we may not be able to progress your application.

You cannot start working for YHA until we have a verified copy of your Right to Work ID. We also need to have received a satisfactory DBS e-result or certificate before you start working for us or before residing in our staff accommodation (where applicable).

Right to work

As an employer, we have a legal responsibility to ensure that all employees have the right to work in the UK.

The ID that we can accept for this check is:

  • UK passport (we can accept expired passports if they still resemble the photo)
  • UK birth certificate (short or full) along with either a National Insurance card/P60/P45/letter from HMRC evidencing NI number
  • EU passport or ID card (we can accept expired passports if they still resemble the photo)
  • Non-EU passport (it needs to be in date, and we’ll need to your visa too)

DBS

As part of our safeguarding measures, we require all candidates to submit their ID for a Basic DBS check (or an Enhanced DBS Check where the role is identified as regulated). You cannot start work with YHA or reside in our staff accommodation until this check has been returned to us. Please note there is no cost to the applicant – YHA pays the full cost of the appropriate DBS check.

Once offered a position at YHA, new starters will receive an email from the YHA Shared Services Team via Disclosure Services. This email will include a personal request link; candidates will need to follow this link through to the Disclosure Services portal to complete their application. Valid IDs should be provided at interview stage; Recruiting Managers will then provide verified scans to the Shared Services team.

ID route options for your DBS check are outlined in the DBS guidance below.

At least one of the IDs provided must evidence the applicant’s current address.

Online utility bills and mobile phone statements are not accepted. Bank statements printed online can be accepted, so long as they show the full name and address of the applicant and are dated. Alternatively, online bank statements can be stamped in-branch.

If your role is regulated, you will need to present 3 forms of ID as you will be required to undertake an Enhanced check.

DBS ID Guidance

Please note that at least one of the IDs provided must evidence the applicant’s current address.

Route 1 (for UK and EEA national applicants only) – 1 document from Group 1, plus 1 from Group 1, 2a or 2b). Applicants should have their identity validated using Route 1. If an applicant can’t provide Route 1 documents, Route 2 may be used once the ID checker is satisfied there’s a valid reason following a discussion with the applicant.

Route 1a (for non-EEA national applicants only) – 1 document from Group 1a, plus 1 from Group 1, 2a or 2b).

Route 2 (for UK and EEA national applicants only, if they don’t have suitable documents from Group 1) – 1 document from Group 2a, plus 2 from Group 2a or 2b.

Group 1: Primary identity documents

Passport Any current and valid passport
Current driving licence photocard (full or provisional) UK, Isle of Man, Channel Islands and EEA
Current Biometric Residence Permit UK
Birth certificate – issued within 12 months of birth UK, Isle of Man and Channel Islands – including those issued by UK authorities overseas eg. Embassies, High Commissions and HM Forces
Adoption certificate UK and Channel Islands

Group 1a: Primary identity documents for non-EEA nationals only

A current Biometric Immigration document issued by Home Office to the holder indicating that the person named is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK UK
A current Biometric Immigration Document (Biometric Residence Permit) issued by the home office to the holder which indicated that the named person can currently stay in the UK and is allowed to do the work in question UK
A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK Any current and valid passport
A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question Any current and valid passport
A Certificate of Application issued by the Home office under regulation 17(3) or 18A (2) of the Immigration (EEA) Regulations 2006 to a family member of a national of a European Economic Area country or Switzerland stating that the holder is permitted to take employment which is less than 6 months old together with a Positive Verification Notice from the home office Employer Checking Service UK
An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service UK

Applicants providing one of the following documents must also provide a current valid passport

Current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a non- European Economic Area national who is a family of a national of EEA country or Switzerland or who has a derivative right of residence UK
Current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer UK
Current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer UK
A Permanent Residence Card issued by the Home Office to the family member of a national of a European Economic Area country or Switzerland UK UK
A Positive Verification Notice issued by the Home Office Employer Checking Service to the employer or prospective employer, which indicates that the named person may stay in the UK and is permitted to do the work in question UK

Group 2a: Primary identity documents for non-EEA nationals only

Current driving licence photo-card (full or provisional) All countries outside the EEA (excluding Isle of Man and Channel Islands)
Current driving licence paper version (if issued before 1998 – full or provisional) UK, Isle of Man, Channel Islands and EEA
Birth certificate – issued after 12 months from time of birth UK, Isle of Man and Channel Islands
Marriage/civil partnership certificate UK and Channel Islands
HM Forces ID card UK
Firearms licence UK, Isle of Man and Channel Islands
Immigration document/Visa/Work permit Valid only for roles whereby the applicant is living and working outside of the UK. Visa/permit must relate to the non EEA country in which the role is based

Group 2b: Primary identity documents for non-EEA nationals only

Bank or building society statement UK and Channel Islands or EEA Issued within 3 months from date of application
Bank or building society account opening confirmation letter UK, Isle of Man, Channel Islands and EEA Issued within 3 months from date of application
Credit card statement UK or EEA Issued within 3 months from date of application
Utility bill – (not mobile telephone bill) UK Issued within 3 months from date of application
Benefit statement, e.g. Child Benefit, Pension UK Issued within 3 months from date of application
Central or local government, government agency, or local council document giving entitlement e.g. from the Department for Work and Pensions, the Employment Service, HMRC – issued within 3 months from date of application UK and Channel Islands Issued within 3 months from date of application
Financial statement, e.g. pension or endowment UK Issued within 12 months from date of application
P45 or P60 statement UK and Channel Islands Issued within 12 months from date of application
Council Tax statement UK and Channel Islands Issued within 12 months from date of application
Mortgage statement UK or EEA Issued within 12 months from date of application
Letter of sponsorship from future employment provider Non-UK or non-EEA only – valid only for applicants residing outside of the UK at time of application Must still be valid
EEA National ID card UK, Isle of Man and Channel Islands Must still be valid
Cards carrying the PASS accreditation logo UK, Isle of Man and Channel Islands Must still be valid
Letter from head teacher or college principal – only used in exceptional circumstances if other documents cannot be provided UK – for 16 to 19 year olds in full time education Must still be valid
Irish Passport Card Cannot be used with an Irish passport
Non-EEA Bank or Building Society Statement Valid only for roles whereby the applicant is living and working outside of the UK. Statement must relate to a bank or building society from the non-EEA country in which the role is based
Right to work and DBS IDs