Right to work and DBS IDs

All our roles require candidates to go through right to work and DBS checks.

As a responsible employer, YHA carries out a series of pre-employment checks to make informed decisions about the suitability of candidates.

In line with our safer recruitment practices, we require all candidates to submit ID for:

  • proof of right to work in the UK
  • DBS (Disclosure Barring Service)

We ask you to present this if you are selected to attend an interview or invited to one of our recruitment events. If you do not provide this proof of ID at the interview or event, we may not be able to progress your application.

You cannot start working for YHA until we have a verified copy of your right to work ID and a satisfactory DBS e-result or certificate. These requirements must also be met before you can move into staff accommodation (if applicable).

Right to work in the UK

As an employer, we have a legal responsibility to ensure that all our employees have the right to work in the UK.

If you’re a British or Irish citizen

  • UK passport (expired passports are permitted if you still resemble the photo)
  • UK birth certificate (short or full), plus proof of National Insurance (NI) number such as; NI card, P60, P45 or letter from HMRC evidencing your NI number

If you’re not a British or Irish citizen

You can prove your right to work with one of the following:

  1. A share-code generated at gov.uk (often the quickest and easiest way)
  2. Your Immigration Documents (more details below)

Immigration Documents that can be accepted are:

  • A current passport with a Home Office ‘endorsement’ in it (usually showing indefinite leave to enter or remain in the UK)
  • An immigration status document (must be current and presented with official letter from previous employer or government agency)

DBS (Disclosure and Barring Service) check

As part of our safeguarding measures, we require all candidates to submit their ID for a Basic DBS check (or an Enhanced DBS check if the role is regulated). You cannot start work with YHA or move into staff accommodation until the check has been returned to us. The cost of the DBS check is covered by YHA.

Once you have been offered a role, you will receive an email from YHA’s shared services team via Disclosure Services. This email will include a personal request link to complete your DBS application through the Disclosure Services portal. Valid IDs should be provided at interview stage; hiring managers will then provide verified scans to the shared services team.

Permitted forms of ID

At least one of the IDs provided must evidence your current address.

DBS do not accept any form of online-generated ID (including online bank statements and utility bills) or mobile phone statements. If you are providing a bank statement as a form of ID, it must be have been sent from the bank via post or taken in-branch and stamped. It must include your full name, address and the date it was issued.

If your role is regulated, you will need to present an additional form of ID (3 in total) for an Enhanced DBS check. We will confirm if this applies to you.

Route 1

UK and EEA national applicants only

  • 1 x document from group 1
  • 1 x document from group 1, 2a or 2b

If you are unable to follow route 1, route 2 may be used after discussion with the ID checker.

Route 1a

Non-EEA national applicants only

  • 1 x document from group 1a
  • 1 x document from group 1, 2a or 2b

 

Route 2

UK and EEA national applicants only

  • 1 x document from group 2a
  • 2 x documents from group 2a or 2b

This route is only for those who cannot provide route 1 documents; requires prior discussion.

Group 1: primary identity documents

  • Any current and valid passport
  • Current driving licence photocard (full or provisional) for the UK, Isle of Man, Channel Islands or EEA
  • Current Biometric Residence Permit for the UK
  • Birth certificate issued within 12 months of birth for the UK, Isle of Man or Channel Islands (or issued by UK authorities overseas)
  • Adoption certificate for the UK or Channel Islands

Group 1a: primary identity documents

The following documents are permitted for non-EEA national applicants only:

  • Current Biometric Residence Permit issued by the Home Office stating that the applicant is allowed to stay indefinitely or has no time limit on their stay in the UK
  • Current Biometric Residence Permit issued by the Home Office stating that the applicant can currently stay in the UK and is allowed to do the work in question
  • Current and valid passport endorsed to show that the applicant is exempt from immigration control, allowed to stay indefinitely or has no time limit on their stay in the UK and has the right of abode
  • Current and valid passport endorsed to show that the applicant can stay in the UK and is currently allowed to do the type of work in question
  • Certificate of Application issued less than 6 months ago by the Home Office under regulation 17(3) or 18a(2) of the Immigration (EEA) Regulations 2006 to a family member of a national of a EEA country or Switzerland stating that the applicant is permitted to take employment, together with a Positive Verification Notice from the Home Office Employer Checking Service
  • Application Registration Card issued by the Home Office stating that the applicant is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service

Provided in conjunction with a current valid passport

  • Current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a non-EEA national who is a family member of a national of an EEA country or Switzerland or who has a derivative right of residence
  • Current Immigration Status Document containing a photograph issued by the Home Office with a valid endorsement stating that the applicant can stay in the UK and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or previous employer
  • Current Immigration Status Document issued by the Home Office with an endorsement stating that the applicant is allowed to stay indefinitely or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or previous employer
  • Permanent Residence Card issued by the Home Office to the family member of a national of an EEA country or Switzerland
  • Positive Verification Notice issued by the Home Office Employer Checking Service to the employer or prospective employer, stating that the applicant can stay in the UK and is permitted to do the work in question

Group 2a: primary identity documents

The following documents are permitted for non-EEA national applicants only:

  • Current driving licence photocard (full or provisional) for all countries outside the EEA (excluding Isle of Man and Channel Islands)
  • Current driving licence paper version issued before 1998 (full or provisional) for the UK, Isle of Man, Channel Islands or EEA
  • Birth certificate issued within 12 months of birth for the UK, Isle of Man or Channel Islands
  • Marriage/civil partnership certificate for the UK or Channel Islands
  • HM Forces ID card for the UK
  • Firearms licence for the UK, Isle of Man or Channel Islands
  • Immigration document, visa or work permit if the applicant is living and working outside of the UK (visa or permit must relate to the non-EEA country in which the role is based)

Group 2b: primary identity documents

The following documents are permitted for non-EEA national applicants only:

Issued within 3 months of the date of application

  • Bank or building society statement for the UK, Channel Islands or EEA
  • Bank or building society account opening confirmation letter for the UK, Channel Islands or EEA
  • Credit card statement for the UK, Channel Islands or EEA
  • Utility bill (excluding mobile phone bill) for the UK, Channel Islands or EEA
  • Benefit statement (such as Child Benefit or pension) for the UK
  • Government or council document giving entitlement from central or local government, government agency or local council (such as the Department for Work and Pensions, Employment Service, HMRC) for the UK and Channel Islands

Issued within 12 months of the date of application

  • Financial statement (such as pension or endowment) for the UK
  • P45 or P60 statement for the UK or Channel Islands
  • Council Tax statement for the UK and Channel Islands
  • Mortgage statement for the UK or EEA

Issued at any time

  • Valid sponsorship letter from future employment provider (non-UK or non-EEA only; applicant must be residing outside of the UK at the time of application)
  • Valid EEA National ID card for the UK, Isle of Man or Channel Islands
  • Valid card carrying PASS accreditation logo for the UK, Isle of Man or Channel Islands
  • Valid letter from headteacher or college principal (16 to 19-year-olds in full-time education only; in exceptional circumstances if other documents cannot be provided)
  • Irish Passport Card (cannot be used with an Irish passport)
  • Non-EEA bank or building society statement if the applicant is living and working outside of the UK (statement must relate to the non-EEA country in which the role is based)
Right to work and DBS IDs